Business Meeting Minutes
Mid-Year Meeting, Santa Barbara, CA, March 16-18, 2006

• Association of Directors of Psychology Training Clinics (ADPTC)
• Executive Meeting Minutes
  
• Meeting at APA in New Orleans, LA, August 11, 2006
  
• Members in Attendance: Rob Heffer, Erica Wise, Joseph Scardapane, Colleen Byrne, Eric Sauer, Kim Dudley Lassiter, Brian Lewis, Bonny Forrest, Judy Hyde, Randy Cox
  
• 11:50 a.m. - 12:30 p.m.                     Lunch:
  
• 12:30 p.m. Call to Order
  
• 12:30 – 12:45 p.m.                            Awards and Recognition – Rob Heffer:
  
• Rob commented on the “stellar” presentations given by ADPTC members thus far at APA. Judy and Erica concurred.
  
• Rob reported that Paul Nelson sustained an injury and could not be present to accept the Friend to ADPTC award. A video of the presentation was made for him. Rob is sending information on this ADPTC award to Paul and to the Education and Training Directorate.
  
• Jean Spruill is accepting her award this evening. Rob emphasized that the Jean Spruill Achievement Award will be reserved for those who have made a longstanding contribution to ADPTC.
  
• Joe proposed the idea of giving awards to our own membership such as money for travel to conferences.
  
• Eric further suggested that we have 3 such internal awards: one for Science, one for Research, and one for Training.
  
• Bonny suggested that the awards be related to advancing the profession.
  
• Rob added that self nomination for such internal awards would be appropriate. The award winner could then to a presentation at the next ADPTC meeting. For now the Executive Committee is also the award committee.
  
• The group discussed the pros and cons of offering awards at the Mid-Year Meeting versus APA.
  
• 12:45-1:00 p.m.                                Membership:
  
• Erica reminded the Committee that we still need to move our listserv to a new host site at which there is a current ADPTC member.
  
• Joe mentioned that it would be convenient for him to manage the listserv, as he has the most current information on member status.
  
• Judy volunteered Macquarie University, saying she has slides from the Santa Barbara meeting posted at her website.
  
• Bonny said she would look into options for listserv hosting, perhaps through ADPTC’s existing website.
  
• Colleen recommends that she investigate options such as Yahoo and Google Groups since they are free and easily
  configured.
  
• It was mentioned that Karen Saules is looking for someone to take over the job of archiving listserv discussions by topic and storing uploading
  them to the website.
  
• The group was reminded that members can change personal information by clicking the “my account” link.
  
• Joe reported that there is still a substantial lag time between new member sign-up and a new member being posted on the website. Joe suggested we discuss the option of hiring a professional to manage the website.
  
• Randy added that he finds it difficult to access the website from home.
  
• Rob raised the issue of increasing membership.
  
• Colleen suggested asking ADPTC liaisons to post a link to ADPTC on their own association’s web pages.
  
• Bonny proposed that we invite representatives from organizations like CCTC to a symposium on a topic of shared interest like
  competencies.
  
• Erica suggested sending materials to psychology program DCTs and asking them to pass materials on to their Clinic Directors.
  
• Brian asked if we have a CUDCUP representative in our membership.
  
• Kim mentioned that an ad in the Monitor would reach many potential members.
  
• Bonny added that an article in the Monitor would do so as well.
  
• The Executive Committee nominated Judy Hyde to be in charge of international recruiting. She suggested the position be called Globalization Strategist.
  
• Rob noted that Phyllis will be in charge of the elections in May and July of 2007.
  
• 1:00 – 1:15 p.m.                                   Treasurer’s Report – Joe Scardapane:
  
• Joe reported that 115 have paid dues for Full Member and 20 have paid dues for Associate Member. He further states that ADPTC is in
  “excellent” financial shape” with a balance of $13,500 estimated after the APA meeting.
  
• Joe anticipates that the organization’s balance could exceed $20,000 after collection of dues in January. He says this could mean that we could allow attendance at the Mid-Year Meeting with no or low registration fee.
  
• Joe reports that he needs to examine tax issues for ADPTC.
  
• Rob suggested that we continue to keep dues and registration fees as low as possible.  Some directors do not have institutional financial support.
  
• 1:15 – 1:25 p.m.                                    Publication:
  
• Rob says general feedback regarding the ADPTC newsletter has been positive. People have mentioned that they like the electronic format.
• Rob reported that Bob Hatcher has contacted Emil Rodolfa about the costs of having TEPP journal subscription included in ADPTC membership.
  
• Rob says that he will encourage ADPTC members to get involved with TEPP in the next newsletter.
  
• Bonny suggested scaling levels of membership so Clinic Directors could choose whether or not they wanted to receive TEPP.
  
• Bonny wondered if authors were including their ADPTC affiliation when submitting journal articles for publication.
  
• The Executive Committee says this is appropriate when the data come from ADPTC efforts or from past ADPTC presentations.
  
• Eric reported that Cathy B. requested symposia submissions from ADPTC for a special issue of TEPP. Further, he mentioned that we need to nominate 1 or 2 people to take the lead and to serve as co-editors of this special issue of TEPP. Lastly Eric recommends that we contact the TEPP editors before making a formal commitment.
  
• Rob proposed that the Research Committee facilitate the process for turning symposia and/or talks given by ADPTC members into journal submissions.
  
• Eric says the review process is easier when a paper has already been presented at APA.
  
• 1:25 - 1:30 p.m.                                        Research:
  
• Judy raised the issue of using the OQ45 through Carepaths or through the author. Judy says she prefers the latter since the norms are continuously
  updated.
  
• 1:30 – 1:35 p.m.                                        Bylaws and Documents:
  
• Rob mentioned that the Executive Committee might need to review bylaws this year. He will get back to the group on this matter.
  
• Rob suggested that Clinical Scientist and School Psychologists might be good readers of the Competency Document.
  
• Kim expressed concern about this saying that the Competency Document has already been submitted for publication. Also, other groups are in the process of developing their own set of competencies.
  
• 1:35 – 2:15 p.m.                                        Programming:
  
• Next APA:
  
• Joe believes the ADPTC-sponsored symposia at this year’s APA were great. He notes feeling a loss of coherence given the lack of opportunities for us to meet as a group. He suggests considering 1⁄2 -day of ADPTC programming for the next APA.
  
• Kim agrees that unstructured time for ADPTC members to interact is highly productive.
  
• The group agreed that informal, unstructured discussions should be pitched as time to discuss positive innovation as opposed
  to time for venting.
  
• Bonny says that she prefers a pre-APA meeting for ADPTC members that could either be a workshop or a social meeting.
  
• Randy notes that he strongly believes that we should continue the tradition of having ADPTC members present symposia at APA.
  
• Rob notes that we could reasonably expect to cover 4 to 5 topics in a 1⁄2-day, pre-conference workgroup session. He asked to group to consider if we should return to having a 2-hour business meeting and social hour at APA.
  
• Erica mentioned that counseling psychology does well with a 2-hour business meeting that held to a strict agenda.
  
• Kim and Erica wondered if ADPTC really needed a social hour to attract new people.
  
• Rob added that perhaps we could have an informal meeting the night before APA begins with anyone interested allowed to
  attend.
  
• Bonny volunteered to find a quiet dinner place for this meeting.
• Erica proposed that we consider the function of ADPTC meetings during APA. Is it find new Clinic Directors or for general exposure?
  
• Randy believes that we get considerable exposure through presentations made at APA.
  
• Colleen volunteered to research ADPTC ribbons for the APA nametags and/or ADPTC lanyards, both of which could help increase our exposure.
  
• APPIC & ADPTC in San Diego:
  
• Rob notes that the Board of APPIC is meeting on 4/12/07 and will likely invite ADPTC’s Executive Board to their meeting.
  
• Erica notes that the CoA site visit training sessions will be held April 12, before the APPIC official meeting (4/13-4/14) and will be open to ADPTC membership.
  
• Kim says that APPIC has a full day board meeting and then 2 days of programming (speakers, etc.).
  
• Rob proposes that we “ride APPIC’s coattails” with dual-interest programming thus giving ADPTC time for niche-topic programming.
  
• Rob says that Phyllis and Rick Schulte are looking into shared meeting rooms versus separate meeting rooms.
  
• Russ Newman will be asked to give a keynote talk entitled “Training Psychologists for the Next Millennium”
  
• Proposed Topics for ADPTC in San Diego 4/12/07-4/14/07:
  
• Erica suggested that we cover topics of shared interest with APPIC members such as competencies, sequence of training, ethics, diversity, supervision, troubled trainees, self-care for supervisors, etc.
  
• APA says core training must come before specialized training. Bonny proposed a talk on how specialized training is taking place earlier and earlier in the practicum and how to integrate specialty training into core practicum training.
  
• Eric emphasized the importance of varying the mode of presentation with overall programming. Specifically he suggests that we rotate formats, such as lecture then focus group then an individual or group activity.
  
• Brian, Vic, Kim, and Judy have an idea for the Mid-Year meeting that they will email to Randy.
  
• Randy will send out request for proposals, by committee, in the fall. 
  
• 2:15 p.m.                                             Meeting Adorned